Privacy Policy

HIPAA Coach is committed to protecting the privacy and security of visitors to this website. HIPAA Coach does not collect personal information when you visit our website unless you choose to provide that information.  

Information Collected and Stored Automatically

When you visit HIPAA Coach, we may store some or all of the following: the Internet address from which you access HIPAA Coach, date and time, the Internet address of the website from which you linked to HIPAA Coach, the name of the file or words you searched, items clicked on a page, and the browser and operating system used.

This information is used to measure the number of visitors to the various sections of our site and identify system performance or problem areas. We also use this information to help us develop the site, analyze patterns of usage, and to make the site more useful. This information is not used for associating search terms or patterns of site navigation with individual users. HIPAA Coach periodically deletes its Web logs. On occasion, HIPAA Coach may provide this information to third party entities it contracts with for the purposes of research analysis.


When you visit some websites, their web servers generate pieces of information known as cookies. Cookies are commonly used to recognize your computer in the future.

HIPAA Coach uses per-session cookies to serve technical purposes, like providing seamless navigation through HIPAA Coach. These cookies do not permanently record data and they are not stored on your computer’s hard drive. 

HIPAA Coach also uses persistent cookies to be able to track the number of unique visitors to the site.

Users can choose to disable cookies using their web browsers.  It will not affect their ability to search for, review and retrieve data on the site.

Personal Information

Users are NOT required to provide any information to search, retrieve, download, filter and otherwise use the data available on  If you choose to provide us with personal information—like filling out a form on HIPAA Coach to ask questions, request a dataset, etc. with an email address—we use that information to respond to your message, and to help get you the information you requested. Providing your email address is optional, and your email address will not be published. We only share the information you give us with another government agency to assist in answering your questions and to better understand user needs for HIPAA Coach, or as otherwise required by law. Any email address provided in connection with your question or suggestion will not be publicly viewable on the website. HIPAA Coach never collects information or creates individual profiles for commercial marketing.

Online Comments

Any comments you provide are categorized as public information. Compilations of your comments may be provided to national leaders (without email address) and other individuals participating in HIPAA Coach efforts. Comments may also be made available online to the public with the name of the commenter but without the use of any email addresses.

Moderation of Comments and Posts

HIPAA Coach enables you to post your opinion on discussion topics. We encourage you to share your thoughts as they relate to the topic being discussed. Your posts will be publicly visible; therefore, the site utilizes a moderation policy to ensure that your posts are appropriate and not harmful to others. We review and moderate posts according to the policy below. The views expressed in posts reflect those of the author and do not necessarily reflect the official views.

We want to publish your posts, but we expect posts generally to be courteous and on the subject matter of this site. To that end, we have established the following policy.

We reserve the discretion not to display posts that:

  • contain obscene, indecent, or profane language;
  • contain threats, or defamatory statements;
  • contain hate speech directed at race, color, sex, sexual orientation, national origin, ethnicity, age, religion, or disability;
  • reveal your own or others’ sensitive/personal information (e.g., Social Security numbers)
  • contain information posted in violation of law, including libel, condoning or encouraging illegal activity, and revealing classified information, or posts that might affect the outcome of ongoing legal proceedings or
  • promote or endorse services or products, including links to external commercial sites. (Note that non-commercial links that are relevant to the topic or another post are acceptable.)
  • contain content that is off-topic, spam, or intended primarily to promote a link.

Do not submit copyrighted, trademarked or other proprietary material in any form unless you clearly indicate that you have permission to do so. By submitting your posts or other work, you grant the government and anyone viewing the discussion forum web site irrevocable permission to copy, distribute, make derivatives, display or perform the poster’s work publicly and free-of-charge.

To protect your privacy, please do not include information (e.g., an e-mail address or phone number) in the text of your comment that identifies you.

We recognize that the Internet is a 24/7 medium and your posts are welcome at any time. However, given the need to manage federal resources, we intend to review and moderate posts from 9 am – 5 pm Monday through Friday, except federal holidays. We intend to review and moderate posts submitted at other times as soon as possible on the next business day.

Browser Information Collected on the Website

Ratings of datasets may be collected to track the usefulness of certain datasets and improve the value of HIPAA Coach. HIPAA Coach does not gather, request, record, require, collect or track any Internet users’ personal information through these processes.

Site Security

For site security purposes and to ensure that this service remains available to all users, this government computer system employs commercial software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction in accordance with National Archives and Records Administration guidelines.

Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.

A variety of physical, electronic and procedural safeguards are maintained to protect information. For example, commercially reasonable tools and techniques are used to protect against unauthorized access to HIPAA Coach systems.

External Links

HIPAA Coach may contain links to websites created and maintained by other public and/or private organizations. HIPAA Coach provides these links as a service to our users. When users link to an outside website, they are leaving the HIPAA Coach site and are subject to the privacy and security policies of the owners/sponsors of the outside website(s). You are encouraged to familiarize yourself with these policies. 

Children’s Privacy

HIPAA Coach complies with the Children’s Online Privacy Protection Act of 1998 (COPPA) that helps to protect the safety and privacy of children online. COPPA and its accompanying FTC regulation constitute United States Federal law that protects the privacy of children using the Internet. Personal information from children under 13 is not knowingly collected, nor are children under 13 knowingly contacted by HIPAA Coach. HIPAA Coach does not intend to solicit information of any kind from children under 13. It is possible that HIPAA Coach may receive emails pertaining to children under 13. If HIPAA Coach is notified of this, as soon as the information is verified, parental consent will be immediately obtained or the email will be deleted from the email box servicing HIPAA Coach.


HIPAA Coach will not link to any website that exhibits hate, bias, or discrimination. HIPAA Coach reserves the right to deny or remove any link that contains misleading information or unsubstantiated claims, or is determined to be in conflict with HIPAA Coach’s policies.

Changes to this Policy

The HIPAA Coach privacy policy will be revised or updated if practices change, or if better ways to keep you informed are developed. You should refer to this page often for the latest information and the effective date of any changes. If changes are made to this policy, a new policy will be posted on our site and the date at the bottom of the page will be updated. Changes to the policy will not apply retroactively.

You can email if you have any privacy concerns.

Updated December 20, 2023